How to Apply for a Leave of Absence

Meetings, documents, and submission

For the 2025 academic year at Saitama Hatoyama Campus in the Faculty of Science and Technology, the leave-of-absence procedure includes a meeting with your student advisor and the head of your academic group. You receive the leave-of-absence document set at the Student Affairs counter. If you use a scholarship, you must state this during the procedure. The required documents are submitted to the Student Affairs counter, and a doctor's certificate must be attached when the leave is due to an illness or injury.

For the 2025 academic year at Tokyo Senju Campus in the Faculty of Engineering, submit the required documents to the Student Affairs counter. Attach a doctor's certificate when the leave is due to an illness or injury.

Fees during a leave of absence

For the 2025 academic year at Tokyo Senju Campus in the Faculty of Engineering, an enrollment fee of 60,000 yen per half-year is required as part of the leave-of-absence procedure.

For the 2026 academic year at Saitama Hatoyama Campus in the Faculty of Science and Technology, an enrollment fee of 60,000 yen per half-year is required. Tuition does not need to be paid.

Approval and follow-up notices

After the leave of absence has been approved, a leave-of-absence permit notice is mailed to you. For the 2025 academic year at Saitama Hatoyama Campus in the Faculty of Science and Technology, the procedure after the leave period ends is also notified by mail to you around the time the leave period expires. For the 2025 academic year at Tokyo Senju Campus in the Faculty of Engineering, the permit notice is mailed after approval.